How to print W2 forms in QuickBooks step by step
When there are numbers of employees involved in your business, the employer issues a W2 form to the employee, whose salary is above $600. W2 forms are the reflection of the payments and taxes of any person.
You have to submit your W2 form on time. QuickBooks has this feature, where you can easily create and print the w2 form. QuickBooks gives you an alert message too, regarding your tax filing.
In this article, we will discuss W2 forms, how you can print them in QuickBooks, in detail.
What is the W2 form?
Form W2 is the document related to the employee, which the employer has to send to the IRS(Internal Revenue Services) at the end of every year. It is the overall report of the salary of an employee. It is a way to track employee’s taxes.
It tells about the total earnings of an employee along with the amount deducted for tax. It is also called the Wage and Tax Statement.
Who files the W2 form and what statement it includes?
Each employer who gives a salary above $600, would send the W2 form to the IRS at the end of the year, which is usually before 31 of January so that the employee files their taxes before the deadline.
W2 form has a common field, which the employee has to fill in, like, employee id, social security number, total salary, etc.
Employers send this form to the IRS, if the details do not match the employee, the IRS will audit the salary details of that person.
When an employee files a tax, the tax is deducted according to the amount mentioned in the W2 form.
How to generate W2 forms in QuickBooks?
For creating w2 form in QuickBooks, follow these steps –
Select Employees,w2 and payroll tax form
Click on the payroll form.
Then click on the Annual w2 form statement.
Next, you have to click on create.
Fill up the information such as the year for which you want to create the W2 form
Click on OK.
QuickBooks asks for permission. grant it.
And your W2 form has been downloaded.
Printing W2 form in QuickBooks
After creating the W2 form, now it’s time for printing. Let’s check out how you can print it.
Prerequisite for printing W2 form in QB
Before printing, these are some prerequisites.
W2 paper for form
Subscription from QuickBooks
1.Printing W2 in QuickBooks Desktop
We have already mentioned how to create a W2 form. When you have successfully created a form, then click on submit and continue.
Click on print.
It will ask for a review, if you want to review, then go ahead otherwise continue with your printing.
Final submission for print.
Choose paper for printing
Now you have to choose paper, blank or preprinted paper.
Select blank paper
Select W2 copies, B,2, C.
Print the form.
2.Printing W2 form in QuickBooks Online
These are the steps for printing w2 form online –
Open QuickBooks Online
Go to the taxes option.
Select payroll tax.
When you click on the payroll tax, here comes the option of annual forms. Choose it.
You get two options here, all employees or specific employees, choose according to your need.
Select paper and then give the command to print.
How to export your W2 form and print them?
If you want to print out your form in PDFs, simply click on Print PDF. your form will be exported to the PDF reader, then select the file and print it.
What if you want to reprint your W2 form in QuickBooks?
If you want to reprint your W2 form or you want to replace an employee’s name, follow these steps –
Open your QuickBooks and go to the employees.
Then click on the payroll center.
Now select the file form.
A payroll PIN option appears, enter your PIN and click Ok.
Then go to the W2 form of all years.
Here you have a complete list of your forms.
Click on the employee’s name( which you wanted), a reprint option appears.
Click on it and your form will be reprinted.
If you want to replace an employee’s name. then select Edit, replace the name and then reprint the form
QuickBooks has made accounting an easy task. It keeps an eye on all your finances. Using QuickBooks, you have not to worry about your taxes, payments, and bills.
In this article, we try to explain to you one of the features of QuickBooks, how you can easily print w2 form. The W2 form is very important for you if you are a taxpayer
QuickBooks sends reminders to you regarding your tax, bills, etc. this make the best reason for using QuickBooks if you are a taxpayer